From: STATESUP
Sent: Monday, June 13, 2005 4:12 PM
To: STATESUP
Subject: Weekly Message from State Superintendent Randy Dunn 6-13-05
Good afternoon.

 

For this week's note to the field, I want to talk a moment about an entity known as the Illinois Intergenerational Initiative. This statewide program has been in existence for the past 18 years and has pulled together representatives from the P-16 education community, retirees, governmental agencies and experts on aging to participate in a wide variety of intergenerational events and activities.

 

More than 50 agencies and organizations are Partners with the Intergenerational Initiative. In addition to ISBE, other Partners include the Chicago Public Schools and (get ready for a long string of acronyms): IASB, IASA, IPA, IEA, IFT, IARSS and the IL-PTA.

 

Here at ISBE, we hope to assist the Initiative in the near future regarding a study on elementary school volunteer programs—this will be part of a larger proposal they will soon be making to the Illinois Board of Higher Education.

 

However, for right now, if you have an exemplary volunteer program or related experience to share, the Intergenerational Initiative's Executive Director, Jane Angelis, would much appreciate hearing about those, especially those involving retirees or senior volunteers. She can be reached at intnews@siu.edu or intergen@uic.edu.

 

If you can take 5 minutes and give a quick description of your school's volunteer program to Jane, I know she will be grateful.

 

I hope everyone is getting into a more leisurely summer pace. Does that even happen anymore???

 

Have a good week,

Randy Dunn

 

 

Also in today's message:

SchoolHouse and IWAS postings

Testing window change for ACCESS for ELLs:

Invitation to comment on rules

ISBE employment opportunities

Weekly news clips

 

SchoolHouse and IWAS postings

(www.ncsschoolhouse.com and https://sec1.isbe.net/iwas)

 

June 20 – August 22: For grades 3 – 8, ISAT/IMAGE/IAA test scores posted. Discrepancy reports posted on IWAS updated daily starting June 21.

 

June 13 – July 1: For grade 11, PSAE/IMAGE/IAA student demographic data posted. Only scored Day 2 records posted for PSAE . No discrepancy reports provided.

 

July 26 – August 22: For grade 11, PSAE/IMAGE/IAA test scores posted. Matched and unmatched PSAE Day 1/Day 2 records posted. Discrepancy reports available on IWAS starting July 27.

 

Superintendents must approve verified data.

 

All data cleanup must be completed no later than August 22.

 

Assessment data review and corrections

(Please immediately provide the following information to your data personnel who work with SchoolHouse.)

 

Grades 3 – 8 (edit data and review test scores). There will be one final opportunity to make needed changes to data during a second post-test correction window that opens June 20 and closes August 22.

 

During this second window, you will again be able to make edits to first-day-of-testing enrollment counts and to demographic information for tested students. On June 20, test scores for students in grades 3 – 8 who took ISAT, IMAGE or IAA will be posted under the “Reports” tab on SchoolHouse. Discrepancy reports that are posted on IWAS will be updated daily starting June 21.

 

Grade 11 (edit data). From June 13 through July 1, demographic data for tested grade 11 students who took PSAE, IMAGE or IAA will be posted under the “Record Changes” tab on SchoolHouse. For students who took the PSAE, only scored Day 2 records will be available during this first post-test correction window for grade 11.

 

During this first window, you will be able to make edits to first-day-of-testing enrollment counts and to demographic information for tested students. No discrepancy reports will be available during this first window since posted PSAE records will be based on Day 2 testing only.

 

Grade 11 (review test scores). Grade 11 test scores (PSAE/IMAGE/IAA) will NOT be posted under the “Reports” tab on SchoolHouse until later in July.

 

Rescore requests and medical/homebound exemptions

Rescore Requests. The deadline to submit rescore requests for ISAT, PSAE, IMAGE and IAA is Monday, August 8, 2005, at 5 p.m. central time. The rescore request form with instructions will be posted online at www.isbe.net/assessment/htmls/rescore.htm.

 

Medical and Homebound Exemptions - The deadline for a district to submit a student’s name on either the Notification of Medical Exemptions form (www.isbe.net/assessment/PDF/medex.pdf or Notification of Homebound Exemptions form (www.isbe.net/assessment/pdfs/45-14_homebound.pdf) is Monday, August 22, 2005, 5 p.m. central time. Districts may submit only the names of students who are medically or homebound exempt, as defined on the forms.

 

What to do and when to do it

Grades 3 thru 8

Grade 11

 

Step 1 of 5 –

Update/correct demographic information for students that was previously submitted on ISAT, PSAE and IMAGE pre-ID label data files (use Record Changes tab).

 February 18–March 9, 2005

 March 3–April 22, 2005

 

Step 2 of 5

Enter enrollment counts as of the first day of testing for grades 3, 5, 8 and 11 (use Demographics tab).

 February 28–March 28, 2005

 April 25–May 16, 2005

 

Step 3 of 5 –

 May 2–June 1, 2005

2005 Preliminary Participation Rate/Discrepancy Check Reports for schools containing grade 3, 5, and/or 8 were updated daily on IWAS.

 

 June 13–July 1, 2005

Update/correct demographic information for tested students (use Record Changes tab). NOTE: For students who took the PSAE, only scored Day 2 records will be available during this window.

 

Update/correct first-day-of-testing enrollment counts for grade 11 (use Demographics tab).

 

For schools containing grade 11 (but not grade 3, 5, and/or 8), 2005 Preliminary Participation Rate/Discrepancy Check Reports will be available later in July.

 

Step 4 of 5 –

View ISAT, PSAE, IMAGE and IAA school and district score reports posted under the “Reports” tab on SchoolHouse and 2005 Preliminary Participation Rate/Discrepancy Check Reports posted on IWAS.

 

Update/correct demographic information for tested students (use Record Changes tab) and/or first-day-of-testing enrollment counts for grades 3, 5, 8 and 11 (use Demographics tab).

 June 20-August 22, 2005

 

Superintendents must approve* verified data.

All data cleanup must be completed by August 22.

 

Any rescore requests must be made on or before Monday, August 8, 2005, 5 p.m. Central Stand Time.

 July 26-August 22, 2005

 

Superintendents must approve* verified data.

All data cleanup must be completed by August 22.

 

Any rescore requests must be made on or before Monday, August 8, 2005, 5 p.m. central time.

 

Step 5 of 5 –

View all reports and data. Data are read only.

 September 19-December 31, 2005

 September 19-December 31, 2005

 

NOTE: For Chicago schools, the CPS District #299 office will make all data corrections. Chicago schools will be able to view their score reports only—including ISAT, PSAE, IMAGE and IAA school rosters that contain results for individual students.

 

* Follow these steps to approve verified data:

 

1) Login to www.ncsschoolhouse.com using the district/superintendent User ID and Password.

 

2) To approve student demographic data for the district,

Select the “Record Changes” tab.

Select the appropriate window from the “Test” dropdown menu.

Select the “Finish Edits” sub-tab.

Click on the “Finish Edits” button.

 

3) To approve first-day-of-testing enrollment counts for each school,

Select the “Demographics” tab.

Select the appropriate window from the “Test” dropdown menu.

Select the “Data Collection” sub-tab.

Select “Click on this link to approve/unapprove demographic information for Schools.”

Approve school enrollments by clicking on the white box next to each school name and clicking on the save ( ) icon.

 

4) To approve first-day-of-testing enrollment counts at the district level,

Select the “Demographics” tab.

Select the appropriate window from the “Test” dropdown menu.

Select the “Data Collection” sub-tab.

Select “Click on this link to approve/unapprove demographic information for Schools.”

Approve district enrollments by clicking on the white box next to the district name and clicking on the save ( ) icon.

 

NOTE: During each correction window, you may “unapprove” data already approved if you need to make more corrections. Simply reverse the approval process described above. You have the ability to approve, “unapprove,” and “reapprove” data throughout the duration of each testing window as many times as needed.

 

Testing window change for ACCESS for ELLs:

The Bilingual Advisory Committee approved the Student Assessment and the Division of English Language Learners recommendation to change the 2005-06 testing window for ACCESS for ELLs. The window for testing ELL students for language proficiency will be January 30 – March 10th, 2006.

 

After listening to the concerns from educators, ISBE proposed changing the testing window in order to meet the best interests of students . By testing January 30 – March 10th rather than the October – November dates,

 

1) There will be a longer period of time to instruct ELL students using the English Proficiency Standards.

2) There will be a longer period of time for training teachers in the administering of the ACCESS test.

3) There will be more of an opportunity to view students' progress over time.

4) There will be a longer period of time between reporting progress periods.

 

Invitation to comment on rules

Seven items of proposed rulemaking that were reviewed by the State Board of Education at its May meeting are now available for public comment. These items have been posted on the agency’s web site at www.isbe.net/rules; choose “Proposed Rules and Amendments”. Please submit any comments or suggestions you may have to rules@isbe.net. The deadline for public comment is July 18, 2005.

 

Part 1 (Public Schools Evaluation, Recognition and Supervision)

This set of amendments is generally confined to Subparts B, C, D and E of Part 1, which are being modified to remove unnecessary references to requirements that are set out in statute or in other parts of ISBE’s rules. On the other hand, we are taking this opportunity to amplify Part 1 with some substantive provisions that are now found in other sets of rules. By making Part 1 complete in these respects, four separate existing Parts can be repealed. We have determined that much of the text of existing Parts 50, 251, 253 and 625 is not needed in rules because it either repeats statutory language or is couched as recommendations rather than requirements.

 

The needed material from Part 50 (Evaluation of Certified School District Employees in Contractual Continued Service) has been placed into Section 1.320. Section 1.320 also makes several changes to the material previously contained in Part 50 that should be noted.

 

·       First, a new definition has been developed for the term “substantive change” used in Section 24A-4 of the School Code (a substantive change necessitates submission of the Plan to ISBE and the exclusive bargaining representatives). Part 50 had previously indicated and ISBE had taken the position, that a substantive change included a change in the identity of individual administrators authorized to conduct evaluations. Upon consideration, we do not believe a change in the identity of administrators should be considered a “substantive change” as contemplated by Section 24A-4 of the School Code. Instead, a “substantive change” should be a change in the important aspects of the content of a district’s evaluation plan.

·        Also, we have described the efforts we expect districts to undertake to identify a consulting teacher. The agency is currently reviewing how we can do a better job of meeting our obligation to supply a consulting teacher when one cannot be identified by a district.

 

The substantive provisions of Part 251 (Conservation Education) have been inserted into Section 1.420(l) and those of Part 253 (Comprehensive Health Education) into Section 1.420(n). Finally, the requirements of Part 625 that continue to be needed in ISBE’s rules are found in Section 1.530. The proposed repealers are also presented for initial review in this Board packet.

 

All of Subpart A of Part 1 will be undergoing extensive revisions to align its provisions to the No Child Left Behind Act and relevant changes in state law. However, we are in the process of securing federal approval for a number of changes to our approved “workbook” of state policies under NCLB and the rule revisions await that confirmation. Consequently Subpart A has not been encompassed in the current review but will be revised in the coming months.

 

Section 1.100 (Waiver and Modification of State Board Rules and School Code Mandates) is an exception to our deferral of consideration of Subpart A of these rules. This Section needs to be revised at this time to reflect changes in the “waiver law” (Section 2-3.25g of the School Code) made by P.A. 93-470, P.A. 93-557 and P.A. 93-707.

 

Part 25 (Certification)

The present set of changes results mainly from the comprehensive review of the agency’s rules. In these amendments, many provisions that are outdated and/or have been replaced by new requirements are being deleted. Others are being updated so that they no longer refer to time periods that have passed. Also included is a group of technical changes to selected rules for the Illinois Certification Testing System (Subpart I).

 

This package also sets forth revisions to Section 25.252 and a new Section 25.255, both dealing with the certification of non-teaching speech-language pathologists in response to P.A. 93-1060. That legislation changed and simplified the basis on which non-teaching speech-language pathologists are to be certified. A person who holds one of several types of licenses and has completed an advanced degree in the field may now receive this certification if he or she also:

·        has completed a preparation program that meets the State Board’s content-area standards; or

·        has completed a comparable approved program in another state, territory or possession; or

·        holds a certificate issued by another state, territory or possession that is endorsed for speech-language pathology; or

·        has completed 150 hours of supervised experience in speech-language pathology with students with disabilities in a school setting.

 

Under the law as revised, we are able to delete from the rule a good deal of the complicated requirements that flowed from the previous statutory language. The focus of the changes in the rule is to define the four options now available. In particular, we must ensure that the 150 clock-hours of experience expose candidates to activities that relate to those portions of the content-area standards not demonstrably covered by the other professional preparation that speech-language pathologists complete. The content-area standards for speech-language pathologists are part of the special education policies that were ordered for implementation by the federal court in Corey H., so an analysis was performed and the “missing” portions of those standards are discussed in the rule as the basis for the 150 hours.

 

The statute also establishes an interim form of certification that will enable licensed individuals to work in schools to acquire the 150 clock-hours of experience. The rule for this internship (new Section 25.255) is modeled on Section 25.227 of the rules, which was added last year to provide an internship in school counseling along the same lines.

 

Part 180 (Health/Life Safety Code for Public Schools)

This set of rules is being updated to incorporate by reference the current edition of the International Building Code instead of the 1996 BOCA Code. The rules are also being streamlined to the extent possible to eliminate unnecessary requirements or those that are adequately covered by statute or applicable standards. Examples include making it possible for one application to cover several variances; deleting the requirements for the district facility inventory; elimination of the explicit requirements for plans and specifications; and deletion of some of the existing detail addressing sprinkler systems. Finally, technical corrections and updating have been incorporated as necessary.

 

Repeal of Part 50 (Evaluation of Certified School District Employees in Contractual Continued Service)

Repeal of Part 251 (Conservation Education)

Repeal of Part 253 (Comprehensive Health Education)

Repeal of Part 625 (Health Examinations and Immunizations)

 

In the course of our comprehensive review of rules, we have determined as noted above that much of the existing text of four Parts of our rules is not needed in rules at all, because it either repeats statutory language or is couched as recommendations rather than requirements. The necessary substantive provisions from these Parts that need to be retained can readily be subsumed within Part 1 (Public Schools Evaluation, Recognition and Supervision).

 

ISBE employment opportunities

External Vacancy List (05-13), was recently released and can be accessed through the following link: http://www.isbe.net/hr/pdf/VL05-13.pdf.

 

Weekly news clips

To review this week’s clips, please visit http://www.isbe.net/news/2005/newsclips/050610.htm.