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Request for Sealed Proposals (RFSP) for Competitive Contracts



Title Brief Description Proposal Due Date
Generally Accepted Accounting Principles (GAAP) Assistance
Generally Accepted Accounting Principles (GAAP) Assistance The Illinois State Board of Education (ISBE) seeks a qualified vendor to assist with preparations, submissions, and follow-up inquiries involving the Generally Accepted Accounting Principles (GAAP) annual report required by the Illinois Office of the Comptroller (IOC), as well as the financial statements, supplemental schedules, and related footnotes required by the Office of the Auditor General (OAG).

The scope of work will include: providing a daily project schedule to ISBE within 5 days of contract execution; journalizing, adjusting and reclassifying entries for accounts payable, agency liabilities, receivables, and capital outlays; preparation of required GAAP applications, forms and packages; categorizing the Common Inventory System and subsidiary ledgers for capital asset reporting and reconciling C-15 reports; making journal entries in the WEDGE system for each fund, including roll-up verification and transmittal; assisting the agency in complying with all submission deadlines for the annual GAAP report and all required financial statements by September 15 of each year; assisting in the development of responses to IOC interrogatories on all fund packages; participating in weekly or daily progress meetings with the agency’s Fiscal and Procurement Division Administrator and/or Chief Financial Officer as required; and making any adjustments necessary to GAAP forms and/or financial statements recommended by the IOC or the external auditors, as directed by the Illinois State Board of Education. The contract must also ensure that all required paperwork is filed to meet deadlines established by the IOC.

December 26, 2014
2:00 PM CST
Internal Audit of Federal and State Monitoring Division
The Illinois State Board of Education (ISBE) seeks a licensed Certified Public Accounting firm with experience and expertise in providing internal audit services to conduct a performance audit of the Board’s Division of Federal and State Monitoring.  The audit will be performed in conformance with AICPA standards, the International Standards for the Professional Practice of Internal Auditing, and generally accepted government auditing standards (GAGAS).  The audit will be designed and conducted to determine the degree to which the division is meeting the applicable federal and state requirements, as well as providing an independent assessment of the effectiveness and efficiency of the division and the quality of its work.  The audit will also assess the effectiveness of the division’s quality assurance processes; its risk-based model used for audit selection; its adherence to its sub-recipient monitoring plan; and its funding resolution processes.

The scope of work will include:  submitting a detailed work plan for implementing project requirements and accomplishing contract deliverables; developing a daily project schedule to ISBE within 5 days of contract execution; holding entrance and exit conferences with agency staff; participating in weekly progress meetings with the agency’s Division Administrator for Budget and Financial Management as required; and delivery of both a comprehensive audit report (including findings and auditee responses developed in accordance with applicable reporting standards) and copies of all related work papers by the deadline set forth in the proposal.

December 30, 2014
2:00 PM CST
Website Redesign
The Illinois State Board of Education (ISBE) is in the process of redesigning its agency website (www.isbe.net). The purpose of this solicitation is to engage a contractor in a scope of work to redesign the entire website in a way that complements work already underway in reshaping the agency’s presence through recent web projects, including the Illinois Report Card (http://www.illinoisreportcard.com) and a web reports portal (http://www.illinoiseducationdata.com). The scope of work will include: submission of a detailed plan of the architecture and technology (including a content management system); a review of other State Education Agency (SEA) websites and best practices; an analysis of potential stakeholders that will guide development of the new site in order to make it more user-friendly and improve users’ ability to navigate the site; a detailed plan for reorganizing and reformatting existing agency web pages that will be hosted on the redesigned website; a redesign of the business process currently in place for updating website content and a change management plan for implementation of the redesigned process; construction of the new website; reorganization, reformatting, and transfer of existing agency web pages to the new agency website; and on-site training for existing agency staff to be able to maintain the new agency website internally.
January 5, 2015
2:00 PM CST

All RFSPs or Contract Award Notices for more than $20,000 are posted to the Illinois Department of Central Management Services’ (CMS) Procurement Bulletin. The website address is www.purchase.state.il.us.

For your convenience, a list of the State Board of Education’s RFSPs that are currently available is found above.  However, if you would like to receive any solicitations, please access the website address above to register as follows.

If you need assistance, then please contact the Illinois Procurement Bulletin Help Desk toll free at 1-866-ILL-BUYS (1-866-455-2897). Please note that registration is not required if you only want to browse through the site; however, you need to register with CMS to view any RFSPs or solicitations.

Once you are registered, you may access a solicitation by clicking on “IllinoisBid”.  On the top right of the page, select “Sort Agency”. For State Board of Education’s solicitations, scroll down to “SBE” and click on the triangle. The solicitation that you are seeking will be listed. Click on the solicitation number and the RFSP will be located at the bottom of the screen as an attachment.

Resources for Proposal Development

Information that summarizes the requirements for submitting a proposal as outlined in the RFSP is available at Tips for Completing Requests for Sealed Proposals (RFSP) PDF Format.

Ethics Requirements

Information about ethics, registration and reporting requirements, and limitations on campaign contributions for certain vendors and bidders can be found at http://www.sell2.illinois.gov/laws_regulations/.

Registration

Section 20-160 (b) of the Illinois Procurement Bulletin (30 ILCS 500) requires that “every bid submitted to and every contract executed by the State on or after [January 1, 2009,] shall contain (1) a certification by the bidder or contractor that either (i) the bidder or contractor is not required to register as a business entity with the State Board of Elections pursuant to this Section or (ii) the bidder or contractor has registered as a business entity with the State Board of Elections and acknowledges a continuing duty to update the registration; and (2) a statement that the contract is voidable under Section 50-60 for the bidder’s or contractor’s failure to comply with this Section.”

The Agency must reject bids that do not comply with these provisions.

Further information about this process can be found in Section 1.5207 of rules governing Procurement (44 Ill. Adm. Code 1.5037).

Procurement Legislation