Nutrition and Wellness Programs
Summer Food Service Program (SFSP)
Contract and Competitive Bidding Process
The Invitation for Bid and Contract (IFB), used to procure vended meals for the Summer Food Service Program, must be used for all contracts and must be competitively bid if the contract will exceed $150,000. Materials were developed to assist program sponsors in procuring a contract and include required materials and instructions for completing the competitive bid process.
If the contract for meal services will not be in excess of $150,000 annually, you may use informal bidding procedures to procure the meal services contract. See link below.
- The Invitation for Bid and Contract - Included in the Instruction Handbook
- Instructions for Completing the Invitation for Bid and Contract
- Sample Newspaper Advertisement
- Sample Food Specifications
- Sample Cold Lunch Menus
- Sample Cold Breakfast Menus
- Instructions for Developing Menus
- Sample Vendor Letter
- List of Known Vendors
- Invitation for Bid and Contract Prototype — Contact the Illinois State Board of Education for a copy at (800) 545-7892 or email your request to firstname.lastname@example.org
- Renewal Procedures
- Instructions for the Renewal Procedure
- Renewal Agreement for 2016-2017
- Bid-Rigging Certification
- Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion Lower Tier Covered Transaction
- Certificate Regarding Lobbying — Contracts, Grants, Loans and Cooperative Agreement
- Disclosure of Lobbying Activities
- Submission Documents
- Initial Submission Form and Checklist
- Pre-Contract Award Summary Sheet
- Post-Contract Award Summary Sheet
- Miscellaneous Forms
- Bidder Responsibility and Bid Responsiveness Criteria
- Invitation for Bid Checklist
- Menu Forms
- Required Meal Patterns
- Schedule A — Program Sites
- The Department of Treasury's Listing of Approved Sureties Circular 570
- Geographic Preference
- Informal Bidding Procedures — Purchases of goods and/or services ≤ $150,000
- Regulations and Requirements
A draft copy of the completed Invitation for Bid and Contract,
the proposed menus, a list of intended vendors, and a cover
letter to the intended vendors must be submitted by mid-April, to Amy Bianco at the Illinois State Board of Education,
Nutrition Programs, 100 North First Street W-270, Springfield,
Illinois 62777-0001 for approval. The Invitation for Bid
and Contract package must be approved by ISBE before you
can begin soliciting bids.
This year the bid materials may be downloaded from the website or you may contact Amy Bianco at 800-545-7892 or email your request to email@example.com to receive a copy of the bid materials.
The U.S Department of Agriculture prohibits discrimination against its customers, employees, and applicants for employment on the bases of race, color, national origin, age, disability, sex, gender identity, religion, reprisal, and where applicable, political beliefs, marital status, familial or parental status, sexual orientation, or all or part of an individual’s income is derived from any public assistance program, or protected genetic information in employment or in any program or activity conducted or funded by the Department. (Not all prohibited bases will apply to all programs and/or employment activities.)
If you wish to file a Civil Rights program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, found online at http://www.ascr.usda.gov/complaint_filing_cust.html, or at any USDA office, or call (866) 632-9992 to request the form. You may also write a letter containing all of the information requested in the form. Send your completed complaint form or letter to us by mail at U.S. Department of Agriculture, Director, Office of Adjudication, 1400 Independence Avenue, S.W., Washington, D.C. 20250-9410, by fax (202) 690-7442 or email at firstname.lastname@example.org. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339; or (800) 845-6136 (Spanish). USDA is an equal opportunity provider and employer. of Agriculture (USDA) policy, this institution is prohibited from discriminating on the basis of race, color, national origin, sex, age, or disability. To file a complaint of discrimination, write USDA, Director, Office of Adjudication, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410 or call toll free (866) 632-9992 (Voice). Individuals who are hearing impaired or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339; or (800) 845-6136 (Spanish).
USDA is an equal opportunity provider and employer.