Innovation & Improvement
Supplemental Educational Services - District Information
- FY14 SES Per-Pupil Amount (PPA) Table (10/13)
This table lists the Title I allocation for each district, the most recent poverty-plus-foster children count, and the per-pupil expenditure rate based on those two numbers. It also shows the calculation of the 20% obligation amount, which is the amount a district must make available for Choice and SES if the district has a school in improvement status, corrective action, or restructuring..
The cap amount is known colloquially as either the PPE (from the name of this report) or as the PPA (for Per Pupil Amount). The terms are used interchangeably in Illinois. Please note that the PPA here is not necessarily the same amount as the PPA associated with a district’s Title I allocation.
The funds expended for SES for each child must be the lesser of either this per pupil expenditure rate or the actual cost of SES received by each child (see No Child Left Behind Act of 2001, Title I Part A, Section 1116(e)(6) for the federal statute language on this subject).
Thus this table effectively lists the maximum a district may pay per child for SES in the given fiscal year. Questions about the computation of this rate should be directed to the Funding and Disbursements Division (217-782-5256) while questions about the programmatic use of the rate should be directed to ISBE SES staff
- SES Notification Form This document contains a template by which districts may notify ISBE that they have met the requirements of federal regulation to ensure reasonable efforts were made to implement SES. This notification is needed in order to allow a district to move unspent SES funds into regular Title I funds, by amendment of the Consolidated Application, and expend the funds there for allowable Title I costs.
- School Improvement Status
Each summer, ISBE publishes a list of the schools in improvement status, corrective action, or some form of restructuring. These designations are based on the results of the spring testing, so the exact time the school list is released varies somewhat from year to year. This link will take you to a list of Excel files which contain schools' status for two years (i.e. 08-09 file contains the 08 status which impacted school year 07-08 and 09 status which impacted school year 08-09). It is very important that users make sure they are in the right column. Not only is the year critical, but one also wants to be looking in the "federal" status column. State status is irrelevant to SES.
- E-bulletin 01-10 This item contains a discussion of 34 CFR 200.48, a federal regulation that details what steps a district must take in order to demonstrate it has made a reasonable effort to implement SES as well as options and consequences related to meeting or not meeting those reasonable effort standards
- USDE SES Policy Regarding Districts Placing Conditions on Providers
- Giving Parents Options Strategies for Informing Parents and Implementing Public School Choice and SES under the No Child Left Behind Act of 2001.
- Supplemental Education Services Provider Effectiveness Reports
Mandatory District Information Postings
Pursuant to 34 C.F.R. 200.39(c), certain information about Choice and Supplemental Educational Services (SES) is required to be posted on each school district’s website where Choice or Choice and SES are required to be implemented. In cases where a district does not have a website, the state must post the information on behalf of the district on the state’s website. This portion of the SES website houses data reports that districts have asked the Illinois State Board of Education (ISBE) to post on its site. ISBE does not offer any assurance as to the accuracy or completeness of the data in these reports. Questions about those data should be directed to the individual school district.
Aides for Implementing SES
- Basic Information on SES Implementation Webinar
April, 2011This short webinar touches on the basic information a district needs to implement Supplemental Educational Services when the district has a school designated by ISBE to offer SES. SES implementation is not simple, so this webinar should be not considered all-encompassing. It does provide a broad overview of the essential items. For more information about SES implementation, districts are encouraged to use the contact information found in the webinar.
- Advanced Information on SES Implementation Webinar
April, 2011This short webinar reviews some basic information and adds additional details and options a district may need to implement Supplemental Educational Services when the district has a school designated by ISBE to offer SES. Given the complexities of SES implementation, no webinar could probably cover everything in sufficient detail, so for more information about SES implementation, districts are encouraged to use the contact information found in the webinar.
- Implementation Notes & Timeline
This document takes the reader through the entire calendar year, showing what steps are needed at different times and providing links to helpful documents.
Criminal Background Checks
Districts are reminded that they must have in hand criminal background checks for all SES provider employees who have significant contact with children in the district. This requirement is in 105 ILCS 5/10-21.9(f) of the Illinois School Code.
Sample Individual Forms and/or Letters:
- Memo to Principals From Superintendent
- Individual Learning Plans
- Referral for Supplemental Educational Services
- Supplemental Educational Services Provider Contract
- Letter of Understanding for Use of District Facilities
- Guidance for SES Implementation and Parent Notification Letters Word Version (5/12)
STARS is the web-based program through which providers record student enrollment and attendance information. STARS also calculates the legal billing amount that providers may charge districts and that districts may pay to providers. Districts may have read-only access to STARS by contacting ISBE SES staff.
PARS is the web-based program through which providers make application for approval and record their cost and other information. There is public read-only access to PARS by logging into PARS using “guest” as both the username and the password. Note that “guest” is all lower case letters.